Poster Printing

File types

PowerPoint (.ppt and .pptx) is our preferred file type. Set the slide size to the desired actual poster size before adding any data, images, or text. Adobe PDF (.pdf) files are also acceptable. Make sure the document size is set to the desired print size and the images are of sufficient resolution.

If you have a need to use a file type other than PowerPoint or PDF, please contact and we can discuss your options.


Check the requirements of your conference before starting your poster! Our paper is 36" (inches) wide, so one poster edge must be 36" or less. The printer is capable of larger sizes, but we don’t stock paper over 36”.

Adding text

Pasting Microsoft Word text directly into the PowerPoint file is not recommended. Instead, insert a text box, then paste your text into the text box. This will alleviate potential scaling and font issues. If you wish to have a background color behind individual text blocks, make these backgrounds as separate boxes from the draw menu, and place them behind the text boxes.


Avoid the use of special fonts, as they may not be available on our system. A minimum font size of 24 point is recommended for general text. 18 point is fine for references and acknowledgements.

Previewing your work

Use the "scale to fit" option from the printer menu to test print on your printer prior to a full-scale print. We do not print draft copies. Please e-mail any questions you might have—as early in the process as possible—to Feel free to send iterations for comments or suggestions. It's best to discover problems early in the process.

Paper options

  • Satin Paper: Our standard paper used for posters. A slightly glossy finish with nice colors and minimal fading.
  • Plain Paper: Used for maps or charts that may need to be written on
  • Fabric Media: Available for those traveling by plane to research conferences. Allow poster to be folded and packed in a suitcase. This is a higher cost media so is reserved for travel.

Getting it to us

72 hours lead time is required for all poster requests.

Send your file as an e-mail attachment to If it is large (over 20 MB) you can use the IU Secure Share service. Send the link to and include the password. If you share the file via Onedrive, be sure to share with everyone with the link and then send the link. As a last resort, you may bring it to room LD 016 on a USB drive.

Notice to Mac users

Please send the files in PDF form rather than PowerPoint. This should eliminate the most common printing problems (graphs and images).